10 Examples of Effective Resume Email Sample Letters to Land Your Dream Job

Are you struggling with crafting the perfect resume email? Look no further! I have put together some sample letters that you can edit and customize to fit your needs. Whether you are a recent graduate, changing careers, or have been out of the workforce for a while, these samples can help you showcase your qualifications and land your dream job. So, what are you waiting for? Browse through the examples and start crafting a winning resume email today.

The Best Structure for a Resume Email Sample Letter

If you’re applying for a job, chances are you’ll need to send in a resume and cover letter via email. But how do you structure that email in a way that not only looks professional but also effectively highlights your skills and experience? In this article, we’ll dive into the best structure for a resume email sample letter.

Subject Line

The subject line is the first thing a hiring manager or recruiter will see in their inbox. Make it clear and concise by including your name and the position you’re applying for, such as “John Doe – Marketing Manager Application.”


Start the email with a professional greeting such as “Dear Hiring Manager” or “Dear [Company Name] Recruiting Team.”

First Paragraph

In the first paragraph, introduce yourself and mention the position you’re applying for. You can also include where you heard about the job opening. Keep it brief and to the point.

Second Paragraph

In the next paragraph, highlight your qualifications and relevant experience. Use specific examples that demonstrate your skills and make you stand out from other applicants. Make sure to reference the job description and tailor your qualifications to match what the company is looking for.

Third Paragraph

If you have additional relevant experience or skills that you couldn’t fit into the second paragraph, use this section to expand on them. You can also briefly explain why you’re interested in the position and the company.

Closing Paragraph

End the email by thanking the hiring manager or recruiter for their time and consideration. Reiterate your interest in the position and mention that you’ve attached your resume and cover letter for their review.


Close the email with a professional signature that includes your full name, phone number, and email address. You can also include a link to your LinkedIn profile if you have one.

Overall, the key to a successful resume email sample letter is to keep it concise, relevant, and tailored to the job description. Use specific examples to demonstrate your skills and highlight why you’re the best candidate for the position. Good luck!

7 Resume Email Sample Letters for Different Reasons

For Job Application

Dear [Hiring Manager’s Name],

I wanted to recommend [Applicant’s Name] for the open position in your company. In the years that I’ve known [Applicant’s Name], he/she has displayed exceptional skills and abilities. [He/She] has achieved incredible results in [previous job positions] and has consistently been a valuable team player. [Applicant’s Name] has a strong work ethic, attention to detail, and the ability to thrive under pressure. I am confident that [he/she] would be an excellent addition to your team.

Please let me know if there’s anything else you need from me. Thank you for your time and consideration.

Best regards,

[Your Name]

For Internship Application

Dear [Internship Coordinator’s Name],

I am writing to strongly recommend [Applicant’s Name] for the internship position at your company. As [his/her] former teacher/mentor, I can attest to [his/her] excellent work ethic, positive attitude, and willingness to learn. During [his/her] time at [school/organization name], [he/she] consistently demonstrated [a specific skill or quality]. I believe that [his/her] skills would be a valuable asset to your team.

Thank you for your time and consideration. Please do not hesitate to contact me if you have any further questions or concerns.


[Your Name]

For Promotion Request

Dear [Supervisor’s Name],

I am writing to recommend [Applicant’s Name] for a promotion to [position] at our company. Since [he/she] joined our team, [he/she] has displayed excellent leadership, [a specific skill or quality], and an ability to deliver results consistently. [He/She] has demonstrated [specific examples of achievements] and has been a valuable asset to our team over the years.

I believe that [he/she] has the necessary skills, experience, and drive to succeed in this position. Please let me know if you require any further information or recommendations from me.

Best regards,

[Your Name]

For Recommendation

Dear [Recipient’s Name],

I am writing to provide a recommendation for [Applicant’s Name], who is applying for [specific position or program name]. [He/She] has worked with me/[our organization] for [duration] and has consistently demonstrated [specific skills or qualities] that make [him/her] an excellent candidate for the position/program.

[Applicant’s Name] is a highly motivated, creative, and enthusiastic individual who is always eager to learn. [He/She] has [specific achievements or experiences] that have helped hone [his/her] skills in [specific area]. I strongly recommend [he/she] for this position/program.

Thank you for your consideration. Please let me know if you have any further questions or require more information.

Best regards,

[Your Name]

For Networking Request

Dear [Recipient’s Name],

I am writing to connect with you and explore potential networking opportunities. I have heard great things about your work in [specific industry/field] and I believe that connecting with you would be an excellent opportunity to expand my professional network.

I am currently working as a [position] for [organization name] and have experience in [specific skills or qualities]. I would love to learn more about your work and if there are any potential opportunities for collaboration or partnership in the future.

Thank you for your time and consideration. I look forward to hearing back from you.


[Your Name]

For Referral Request

Dear [Recipient’s Name],

I hope this email finds you well. I am reaching out to you because I am currently looking for new job opportunities and am wondering if you might have any leads or referrals for me. I am [describe skills or qualities] and am confident that I can be a valuable asset to any team.

If you happen to know of any job openings or if you have any contacts in [specific industry/field], I would be grateful if you could refer me or put me in touch with them. Thank you in advance for your time, support, and assistance with this matter.

Best regards,

[Your Name]

For Thank You Note

Dear [Recipient’s Name],

I wanted to take a moment to thank you for your time and consideration during the interview process. I appreciated the opportunity to learn more about your organization and to share more about my skills and experiences. [He/She] discussed [specific points of interest or aspects] that make [your organization] a great place to work, and I am even more excited about the possibility of joining your team.

Thank you again for your time and consideration. I look forward to hearing back from you soon.

Best regards,

[Your Name]

Emailing Your Resume: Tips for Success

Sending a resume by email can be an effective way to quickly get your application in the hands of potential employers. But in order to make the best impression, you need to ensure that your email and resume are both professional and polished. Here are some tips to help you make a great first impression:

  • Use a clear and descriptive subject line. Your subject line should clearly convey the purpose of your email and allow the recipient to quickly understand what your message is about. For example, “Application for Marketing Manager Position – Jane Smith” is much more effective than simply “Resume.”
  • Address the recipient by name. Using a generic greeting like “To Whom It May Concern” can make your email feel impersonal. If possible, do some research to find out the name of the person who will be reviewing applications and address them by name.
  • Keep your message brief and to the point. Recruiters and hiring managers are busy people, so make sure your email is concise and gets straight to the point. Briefly introduce yourself, explain why you’re applying for the position, and attach your resume and any other relevant materials.
  • Proofread your message and attachments carefully. Spelling and grammar mistakes can make you look unprofessional, so take the time to proofread your message and resume thoroughly. If possible, ask a friend or family member to review your materials as well.
  • Make sure your resume is in the appropriate format. Before sending your resume, make sure it’s in a format that the recipient can open and read. PDF is often the best format to use, as it’s easy to open and ensures that your formatting stays intact.
  • Customize your email and resume for each position. Don’t send a generic email and resume to every job you apply for. Take the time to tailor your materials to the specific position you’re applying for and make sure you’re highlighting the skills and experiences that are most relevant to the job.

By following these tips, you can ensure that your email and resume make a great impression and increase your chances of landing the job you want.

Resume Email Sample Letter FAQs

What is a resume email sample letter?

A resume email sample letter is a template that outlines the format and content of an email sent when submitting a job application with a resume attached.

What should be included in a resume email sample letter?

A resume email sample letter should include a greeting, introduction, purpose of the email, brief summary of qualifications, attached resume, and closing statement.

How should I address the recipient in a resume email sample letter?

You should address the recipient by their full name and use a professional salutation, such as “Dear Mr./Ms. [Last name]”.

Is it necessary to include a cover letter with a resume email sample letter?

While it’s not necessary to include a cover letter with a resume email sample letter, it’s recommended to write a brief introductory paragraph that highlights your most relevant qualifications and experience.

Can I customize a resume email sample letter for each job application?

Yes, you should customize your resume email sample letter for each job application to match the job qualifications and requirements and show why you’re a good fit for the specific position.

What should I avoid including in a resume email sample letter?

You should avoid including personal information, such as your age or marital status, and any irrelevant or inaccurate information that could make you appear unprofessional or unqualified.

How should I format my attached resume in a resume email sample letter?

Your attached resume should be in a PDF or Microsoft Word format and named with your full name and the job title, such as “John_Smith_Resume_Accountant”.

Can I follow up after sending a resume email sample letter?

Yes, it’s recommended to follow up a few days after sending your resume email sample letter to show your continued interest in the position and ask for an update on the status of your application.

What should I do if I don’t hear back after sending a resume email sample letter?

If you don’t hear back after sending your resume email sample letter, you can follow up again after a week or two or consider submitting your application to other job openings.

How important is the tone and style of a resume email sample letter?

The tone and style of your resume email sample letter are important to leave a positive impression and show your professionalism and attention to detail. Use a clear and concise language, professional formatting, and polite tone.

Thanks for reading!

I hope you found this resume email sample letter helpful in crafting your own personalized email. Don’t forget to edit and tailor it to fit the job you are applying for. Remember, a well-written email can make a great first impression on a potential employer. Good luck with your job search! Be sure to come back for more helpful tips and advice.