10 Best Templates for Invite Email for Team Lunch Colleagues Sample

Are you tired of the usual mundane lunch routine in the office? Do you want to take a break from the constant work emails and meetings to enjoy a delicious meal with your team? Well, you’re in luck because we’ve got just the thing for you.

Introducing the invite email for team lunch colleagues sample! By sending out a simple and fun invitation to your colleagues, you can elevate your lunchtime experience and create lasting memories with your team.

But where do you begin? Don’t worry, we’ve got you covered. You can find a variety of examples of invite emails for team lunches that you can edit and customize to fit your unique office culture and style. Plus, with just a few tweaks, you can turn an ordinary invitation into an exciting and engaging one that your colleagues will be sure to love.

So, why wait? Get started on planning your next team lunch and send out your invite email today!

The Ultimate Guide to Crafting the Perfect Invite Email for a Team Lunch with Your Colleagues

Whether you’re working in a corporate environment or a small startup, team lunches are a great way to bring your colleagues together and build better relationships. However, organizing a team lunch can be a challenging task and sending out an invitation email that can capture everyone’s attention can be even harder. In this guide, we’ll explore the best structures for an invite email for a team lunch with your colleagues that will ensure a successful and enjoyable event.

The Subject Line

The subject line of your email is the first thing your colleagues will see, and it can make or break their interest. A good subject line should be clear, concise, and catchy enough to entice your colleagues to open the email. Some examples of catchy subject lines could be:

  • “Time for some team fun – join us for lunch!”
  • “Let’s break bread together – team lunch next week!”
  • “Free lunch at [restaurant name] – see you there!”

Introduction and Purpose of the Team Lunch

After the subject line, the introduction should be equally engaging to grab the attention of the reader. Start by greeting your colleagues and thanking them for their time. Then, explain the purpose of the team lunch briefly. Are you celebrating a milestone, welcoming new members, or just looking to have a good time? Make sure to communicate this clearly, so your colleagues know what to expect.

Date, Time, and Venue

The next step is to include the specifics of the team lunch, such as the date, time, and venue. Be clear and precise with the details, so your colleagues don’t have any confusion regarding the event’s timing and location. You may also want to include a map link to the venue and details on how to get there, especially if the venue is unfamiliar to most people.

RSVP Details and Deadline

It’s essential to let your colleagues know how to RSVP for the team lunch. Include relevant contact details, such as an email address or phone number, so people can confirm their attendance. Make sure you set a deadline for RSVPs to avoid any last-minute changes or cancellations.

Menu and Dietary Options

Include details about the menu and dietary options, especially if you’re going to a new restaurant or trying something different. Ensure there are vegetarian, kosher, or halal options to accommodate everyone’s dietary needs. You can also ask your colleagues if they have any food allergies or intolerances and include this in your reservation, so the restaurant is aware.


In conclusion, organizing a team lunch can be a lot of fun and also beneficial for your team’s morale and well-being. By following the above structures for an invite email, you can ensure that your colleagues receive a clear and engaging invitation that will entice them to attend and have a great time. So, don’t hesitate and start planning the perfect team lunch for your colleagues today!

Team Lunch Invitation: Celebrating a Milestone

You did it! Let’s celebrate together.

Dear Colleagues,

I am so proud to announce that we have reached an incredible milestone in our project. I could not have done it without your dedication, hard work and commitment. As a way of expressing our gratitude and celebrating this achievement, we will be having a team lunch on Friday, June 25th at our favorite restaurant in town.

Please plan to join us for a time of fun, laughter and good food. We will be sharing stories, experiences and memories together. It promises to be an unforgettable occasion that we will cherish for a long time.

Thank you for your teamwork. Let’s raise a toast to our success!

With warmest regards,

[Your Name]

Team Lunch Invitation: Welcoming a New Member

Welcome Aboard! Let’s get to know each other better.

Dear Colleagues,

I am delighted to announce that we have a new member who has joined our team. As we know, new beginnings are always exciting and a bit overwhelming at the same time. That’s why I am inviting everyone to a special team lunch on Friday, July 2nd to welcome our newest member and get to know each other better.

The lunch will be held at [the restaurant of your choice] at noon, and I would be thrilled if all of you could attend. This is a great opportunity for everyone to connect, share stories and experiences, and bond as a team.

Thank you for your cooperation, and let’s give our new member the best welcome ever!

Best Regards,

[Your Name]

Team Lunch Invitation: Holiday Celebration

Ho-Ho-Hungry? Let’s have a festive feast!

Dear colleagues,

With the holiday season fast approaching, it’s time for us to come together as a team and celebrate another year of hard work and achievements. This year, we will be having our annual team lunch on Friday, December 17th at [the restaurant of your choice].

The theme will be festive, and I expect everyone to dress accordingly. We will enjoy a delicious meal together, share stories, play games, and exchange holiday wishes. It’s an excellent opportunity for us to bond and let loose after a year of hard work.

So, bring your appetite and arrive by noon for some jolly good time. I look forward to seeing you all there.

Warm wishes,

[Your Name]

Team Lunch Invitation: Appreciation and Recognition

Thank You for Your Hard Work

Dear colleagues,

Today, I want to take a moment to appreciate and recognize the hard work and dedication each one of you has put into [your project]. You have exceeded expectations, and I couldn’t be more proud of you. Therefore, I would like to invite you all to a special team lunch on Friday, September 10th at [the restaurant of your choice].

The lunch will be a way for us to express our gratitude and recognize your outstanding contributions to our team and the project. We will have a short ceremony where we will present certificates and awards of appreciation for your hard work. The rest of the lunch will be for us to have a good time, relax and strengthen our team camaraderie.

Thank you for your commitment to excellence, and I can’t wait to celebrate together!

Warmest Regards,

[Your Name]

Team Lunch Invitation: Farewell Party

Goodbye is Not Forever

Dear Colleagues,

As we all know, life is a journey full of ups and downs, twists and turns. And as much as we love to hold onto things, there comes a time where we have to let go. That’s why I am inviting everyone to a farewell lunch in honor of [the name of the person leaving].

[The name of the person leaving] has decided to leave our team after [number of years/months] of dedicated service. We will truly miss [his/her] energy, enthusiasm and spirit of teamwork. However, we are excited for [him/her] and wish [him/her] all the best in [his/her] next endeavor.

The lunch will be held on Friday, May 28th at [the restaurant of your choice]. We will have a special menu, games, speeches and even some surprise gifts. So, let’s make [his/her] last day a memorable one that [he/she] will cherish forever.

Best Regards,

[Your Name]

Team Lunch Invitation: Client Appreciation

Your Support Means the World to Us

Dear Esteemed Clients,

I hope this email finds you well. As we conclude another year of partnership and collaboration, we cannot thank you enough for your trust, loyalty, and support. Your business means the world to us, and we value the relationship we have built together.

Therefore, I would like to invite you to a special client-appreciation lunch on Thursday, November 4th at [the restaurant of your choice]. The lunch will be an opportunity for us to express our gratitude, share our success stories, and discuss how we can continue to work together to achieve greater heights.

The lunch is entirely on us, and we would be thrilled if you could attend. We look forward to hosting you, spending time together and enjoying some great food.

Thank you once again for your business.

Warmest Regards,

[Your Name]

Team Lunch Invitation: Reunion

Let’s Catch Up and Have a Good Time

Dear Former Colleagues,

It’s been a while since we last met, and I miss the good old times we had together as a team. Therefore, I would like to invite you all to a reunion lunch on Friday, October 8th at [the restaurant of your choice].

The lunch will be an opportunity for us to catch up, share stories, and reminisce about the good old times. We will also get to reconnect with each other, network, and learn about what everyone is doing now.

The lunch is open to all former team members, and you are welcome to invite anyone you think might be interested. Our team has grown, and we would like to reconnect with everyone who has been a part of it.

I can’t wait to see you all and have a great time together.

Warmest Regards,

[Your Name]

Top Tips for Sending Invites for a Team Lunch with Colleagues

Are you planning a team lunch with your colleagues? It can be a great way to bond with your team members outside of work, but it’s essential to send out a well-crafted invite to ensure everyone can attend. Here are some tips to make your invite email stand out:

Keep it Simple

Your invite email should be easy to read and understand, so keep it simple and straightforward. Begin with a friendly greeting, provide details about the lunch event, and include the necessary specifics such as the date, time, and location. Avoid using jargon or technical terms that might confuse your colleagues.

Set a Clear Agenda

To make the most out of the lunch event, let your colleagues know the purpose of it. It could be to celebrate a recent success, to catch up on work-related matters, or to just unwind and enjoy each other’s company. Be sure to communicate any expectations and goals for the lunch event, so everyone knows what to expect.

Be Time-Sensitive

Everyone’s schedule is different, so choose a time that works best for the majority of your colleagues. Midweek lunches work for many people, as it’s a mid-day break from work that won’t disrupt their personal time. Let them know how long the event will take and if there will be any additional activities.

Ask for Responses

It’s important to get a clear indication of how many team members will be attending to help organize the event. Use an RSVP approach in your email, asking colleagues to respond in a set timeframe, e.g. 24 hours. Ensure that they have a way to respond, whether it’s a simple reply-to email, Google form, or an invite system.

Encourage Social Sharing

Encouraging your colleagues to share the event on social media is a great way to spread the word, creating excitement and buzz around the event. Create a hashtag for your team lunch, and ask everyone to use it when posting online. It’s crucial to include details on any relevant social media channels where event details and related information can be found.

Thank Everyone for Their Time

Last but not least, always thank your colleagues for their time and consideration in attending the event. Sincerely appreciate their attendance regardless of their reply. A simple ‘looking forward to seeing you’ type of sentence at the end of your email goes a long way.

By following these tips, you’ll make it easy for your colleagues to RSVP and come together for a successful team lunch event. Happy planning!

FAQs for team lunch invite email

1. What is the purpose of this email?

The purpose of this email is to invite your colleagues to join you for a team lunch.

2. When is the team lunch scheduled?

The schedule for the team lunch is mentioned in the invite email. It may vary depending on the availability of the team.

3. Who can join the team lunch?

All team members are invited to this lunch. If some members can’t make it, it’s okay, too!

4. What’s the dress code for the team lunch?

The dress code for the team lunch is casual. Business casual is also acceptable for the lunch.

5. What type of food will be served?

It depends on the restaurant or cafe where we have our lunch. They usually serve a variety of food, from sandwiches to pizza or pasta and salads.

6. Do I have to pay for my own meal?

Yes, every team member is responsible for their own meal. The cost will be divided equally among the participating members.

7. Do I need to RSVP to the invite email?

It’s recommended that you RSVP to the email, so we can have an accurate headcount for the reservation.

8. Can I bring a friend or family member to the team lunch?

This is a team lunch for team members only, so please don’t bring any other guests besides your colleagues.

9. What if I have dietary restrictions?

Please let us know ahead of the lunch if you have any dietary restrictions, and we will try our best to accommodate you

10. What if I can’t make it to the team lunch?

That’s okay! We understand that everyone has different schedules and plans.

Time to Dig in!

Thanks for taking the time to check out our invite email for team lunch colleagues sample! We hope it was helpful and gave you some inspiration for planning your own team lunch. Don’t forget to put your own twist on things and make it unique to your team. And if you ever need more tips or suggestions, feel free to visit our site again. Happy lunching!