How to Write an Email to Reconnect With Someone: Tips and Examples

Have you ever lost touch with someone you value and miss? Perhaps it was an old friend you haven’t spoken to in years, a former colleague you enjoyed working with, or a mentor who offered guidance during a challenging time. Whatever the reason for the disconnect, reaching out to reconnect can be daunting. The fear of rejection or awkwardness can hold us back, causing us to hesitate and delay the process. But what if I told you that reconnecting with someone can be as simple as writing an email? In this article, you’ll learn how to write an email to reconnect with someone and reignite that connection. From drafting an opening line that grabs their attention to sharing your desire to reconnect, you’ll find examples and tips to help you craft the perfect message. So, if you’re ready to take the first step toward reconnecting with someone special, read on and get started.

The Best Structure for Writing an Email to Reconnect with Someone

If you’re looking to reconnect with someone via email, it’s essential to craft a thoughtful and engaging message that will grab their attention and encourage them to respond. Here’s a simple yet effective structure for writing an email that will help you get the conversation started:

1. Start with a friendly greeting

Open your email with a warm and friendly greeting to set a positive tone. Address the recipient by their name and add a personal touch by referencing a shared experience or memory that you both have.

2. Acknowledge the past

Next, acknowledge any distance that may have come between you and the recipient since you last spoke. You can do this by expressing your genuine interest in reconnecting and highlighting the positive impact they have had on your life.

3. Share an update

Share an update on what you’ve been up to since you last spoke. Keep it brief but interesting, and try to include a personal anecdote or two to make it fun and engaging.

4. Ask for a reply

Close your email by asking for a reply and making it clear that you’re excited to continue the conversation. You can also suggest a specific time or date to catch up if you’re both available.

Remember to keep your email brief, friendly, and to the point. The goal is to reconnect and start a conversation, not write a novel. With this structure and a little bit of personalization and creativity, you’ll be on your way to rekindling an old connection.

Email Templates to Reconnect with Someone

Job Referral

Dear [Name],

It’s been a while since we last spoke, and I hope this email finds you well. I heard through the grapevine that you’re in the market for a new job, and I think I might be able to help.

I recently came across a job opening that I think would be a great fit for your background and experience. The position is at [Company Name], and the job description aligns perfectly with your skill set. If you’re interested, I’d be more than happy to refer you to the hiring manager to help you get your foot in the door.

Let me know if this is something you’d like to pursue. I’m always here to support you in your career endeavors.

Best regards,

[Your Name]

Coffee Chat

Dear [Name],

I hope this email finds you doing well. It feels like ages since we last connected, and I wanted to say hello and see if you’d like to catch up over coffee sometime soon.

I always enjoyed our conversations in the past, and I’m sure a lot has happened since then. I’ve been working on some exciting projects lately, and I’d love to hear about what you’ve been up to as well.

Let me know if this sounds like something you’d be interested in. I’m free next week, and I’d be happy to meet up at a time and place that’s convenient for you.

Take care, and hope to hear from you soon!

Best regards,

[Your Name]

Birthday Greetings

Dear [Name],

I hope this message finds you in good health and spirits. Today is your birthday, and I wanted to take a moment to wish you all the happiness in the world on this special day!

It’s been a while since we last talked, but I cherish the memories we made when we were friends. Even though we may have drifted apart over time, I want you to know that you still hold a special place in my heart.

Here’s to hoping the coming year brings you all the joy, love, and success you deserve. May your day be filled with blessings and surrounded by those nearest to your heart.


[Your Name]

Networking Opportunity

Dear [Name],

I came across your name the other day and was reminded of the great conversations we had in the past. I hope you’re doing well and that life is treating you kindly.

I’m reaching out today because I’m currently looking to expand my network and connect with like-minded individuals. I work in [Your industry], and I’m interested in staying up to date with the latest trends and innovations.

I’d love to hear about what you’ve been working on lately and see if there’s any way we might be able to collaborate or support each other’s goals. Would you be open to catching up over the phone or grabbing lunch sometime soon?

Looking forward to reconnecting,

[Your Name]


Dear [Name],

I hope this message finds you well. I wanted to reach out today to apologize for my behavior a while back, which was out of line and caused some tension between us.

I’ve had some time to reflect on what happened, and I realize that I was in the wrong. I should have treated you with more respect and kindness, and I’m sorry for any hurt or upset I may have caused.

If there’s anything I can do to make things right or to show that I’m serious about making amends, please don’t hesitate to let me know. I value our friendship, and I hope we can move past this and start fresh again.


[Your Name]

Thank You Note

Dear [Name],

I wanted to take a moment to express my gratitude for your support and guidance over the years. You’ve been an influential force in my life, and I don’t think I would be where I am today without your help.

Whether it was through providing mentorship, offering advice, or simply being a sounding board, you’ve always been there for me. I appreciate the time and energy you’ve invested in my success, and I hope to return the favor in the future.

Thank you again for everything you’ve done for me. You truly are a remarkable person, and I feel honored to know you.


[Your Name]

Updates from Home

Dear [Name],

It’s been a while since we last spoke, and I wanted to send you a quick update on what’s been happening in my life lately.

I recently got married to [Spouse Name], and we’re currently in the process of moving into our first house together. It’s been a whirlwind of activity, but we’re enjoying every moment of it.

On the professional front, I’m excited to tell you that I recently got promoted to [Job Title]. It’s been a long time coming, and I’m looking forward to the new challenges and opportunities that come with the role.

How about you? What’s been happening in your life lately? I’d love to hear any updates you have and catch up on old times.

Best regards,

[Your Name]

Tips for Writing an Email to Reconnect with Someone

Reconnecting with someone via email can be a daunting task, especially if it has been a while since you last spoke. However, with the right approach, you can successfully rekindle a relationship and pick up where you left off. Here are some tips for writing an email to reconnect with someone:

  • Start with a personal greeting – Begin your email with a warm greeting that acknowledges your relationship with the recipient. For example, “Dear John” or “Hi Sarah.” This sets a friendly tone for the rest of the email.
  • Be sincere – When reaching out to someone, it’s important to be genuine and honest about your intentions. Let the recipient know that you are interested in catching up and rebuilding your relationship. Use an opening sentence like “It’s been too long since we last spoke” or “I have been thinking about reconnecting with you for a while now.”
  • Refresh their memory – If it has been a while since you last spoke, provide some context to jog their memory. Remind them of how you met or what you used to do together. This helps establish a connection and shows that you value the relationship.
  • Ask open-ended questions – Create dialogue by asking open-ended questions that encourage the recipient to share more about their current life and interests. For example, “What have you been up to lately?” or “Are there any new hobbies or interests you’ve picked up since we last spoke?” This shows that you are interested in their life and care about their well-being.
  • Keep it concise – While it’s important to provide context and ask questions, keep your email concise and to the point. Avoid rambling or overwhelming the recipient with information. A shorter email is often more effective as it’s easier to read and respond to.
  • Be patient – While you may be eager to hear back from the recipient, allow them time to respond. They may be busy or need time to think about what to say. Follow up once or twice if you don’t hear back, but don’t be too pushy or aggressive.
  • End with a call to action – Toward the end of your email, provide a call to action that encourages the recipient to respond. For example, “I would love to hear back from you soon” or “Let me know if you’re available to catch up for coffee sometime soon.” This gives the recipient a clear idea of what you would like to happen next.
  • Close with a friendly sign off – End your email with a friendly sign off that reflects your tone throughout the email. Consider using phrases like “Stay in touch” or “Looking forward to hearing from you.” This leaves a positive impression and encourages further communication.

By following these tips, you can write an effective email to reconnect with someone and potentially rebuild a meaningful relationship. Remember to be sincere, genuine, and patient, and don’t be afraid to reach out and make the first move.

FAQs – Tips on Writing an Email to Reconnect with Someone

How do I start my email to reconnect with someone?

Start by mentioning something about your relationship and why you’re reaching out. A simple greeting and small talk can help ease into your message.

Should I mention anything specific in the subject line?

Yes, a clear and concise subject line can increase the chances of your email being opened and read. Try to use something related to your relationship or the reason you’re reconnecting.

What should I include in the body of the email?

Introduce yourself and express your interest in reconnecting. Briefly mention any updates in your life since the last time you spoke and ask how they’re doing. End with a call-to-action, like suggesting a catch-up call or meeting.

How can I make my email sound sincere and not just like a generic message?

Add personal details to your email, like recalling a memory you shared or mentioning something that reminded you of them. Also, be sure to address them by name and use a friendly tone.

Is it okay to apologize for any past misunderstandings or miscommunications?

If the situation calls for it, yes. A genuine apology can go a long way in re-establishing a relationship. However, be careful not to dwell too much on the past and focus on the present and future.

How long should my email be?

Try to keep your email concise and to the point. A few paragraphs should be enough to get your message across without overwhelming the recipient.

What if I haven’t spoken to this person in a long time?

It’s okay to acknowledge the passage of time and express how much you’ve missed them. Just be sure to avoid being too clingy or pushy in your message.

Should I follow up if I don’t hear back from them?

It’s okay to send a follow-up email a few days to a week after the initial message. However, if you still don’t get a response, it’s best to move on and respect their decision.

Is it appropriate to include any attachments or links in my email?

If relevant, yes. However, be sure to explain why you’re including them and make sure they’re appropriate and not spammy.

Can I use humor in my email?

Yes, if it’s appropriate and true to your personality. Just be sure to avoid any offensive jokes or tone-deaf comments.


And that’s it folks! You’re all set to write that email and reconnect with that special someone. Remember to keep it casual and heartfelt, and don’t be too hard on yourself if you don’t get an immediate response. Just keep in mind that you took the first step, and that’s what matters most. Thanks for reading, and feel free to visit us again for more tips and tricks to help you in your communication journey. Have a great day!