How to Follow-Up Like a Pro: Mastering the Art of Sending Continuation Emails
So, you’ve sent an initial email to a prospect or client – great! But what happens when they don’t respond? Do you simply give up and move on to the next opportunity, or is there a better way to handle this situation?
Enter the continuation email. This powerful tool allows you to maintain contact with your target audience and keep your brand top of mind, even when they don’t respond to your first message. But how do you write a continuation email that actually gets results?
The good news is, sending a continuation email is not as complicated as you might think. With the right approach and a few key tips, you can craft a message that engages your audience and moves them closer to a conversion.
And the best part? You don’t have to start from scratch. By searching online, you can find numerous examples of continuation emails that you can edit to match your own unique voice and style.
So, whether you’re looking to land a new client, close a sale, or simply touch base with your network, the continuation email is a powerful tool in your marketing arsenal. With the right strategy, you can follow up like a pro and achieve the results you’re after.
The Best Structure for How to Send a Continuation Email
If you’re following up on an email that you previously sent, it’s important to do so in a way that’s both professional and effective. The best way to do this is by composing a continuation email that’s structured in a way that’s easy to read, clear, and concise. Here’s what you need to know about the best structure for how to send a continuation email.
First, start by referencing the previous email that you sent. This way, the recipient knows that you’re following up and can quickly remind themselves of the context of your conversation. You can do this by using a statement such as “I hope this email finds you well. Following up on our previous conversation about [insert topic here], I wanted to provide you with an update.”
Next, provide any necessary updates or information. This could include any progress you’ve made since your last email, any new information or insights that you’ve gathered, or any changes in the situation that you want to address. Be sure to keep this section brief and to the point, so that you don’t overwhelm the recipient with too much information.
After that, include a clear call-to-action. Let the recipient know what you’re hoping to accomplish with this email, and what you’re asking them to do. This could include setting up a time to meet or have a call, providing you with more information, or taking some sort of action on their end. Be sure to make it clear what you’re asking of them, and provide any necessary details and context.
Finally, close your email with a brief statement of gratitude. Let the recipient know that you appreciate their time and attention, and thank them for considering your request. This shows them that you’re respectful of their time and effort, and helps to build a positive rapport with them.
In conclusion, if you want to send an effective continuation email, it’s important to structure it in a way that’s clear, concise, and easy to read. Start by referencing the previous email, provide any necessary updates or information, include a clear call-to-action, and close with a statement of gratitude. Follow these steps, and you’re sure to make a strong impression with your continuation email.
Continuation Email: Follow-Up on Job Application
Request for an Interview Follow-Up
Dear Hiring Manager,
I would like to follow up on my application for the position of Marketing Coordinator. I am excited about the opportunity to work with your team and would appreciate the chance to discuss my qualifications further.
In particular, I believe that my experience in event planning and social media marketing make me an ideal candidate for this role. I have successfully managed several campaigns that went viral on various platforms, which I believe would be an asset to your company.
Thank you for considering my application. I look forward to hearing back from you soon.
Continuation Email: Follow-Up on Meeting Request
Follow-Up on Request for a Meeting
I hope this email finds you well. I am writing to follow up on my request for a meeting with you regarding [Reason for Meeting]. I believe that meeting with you in person would be beneficial for both our organizations.
As a reminder, I have over [Number] years of experience in [Field], and I believe that I can offer unique insights and perspectives that may help your company grow and succeed.
Please let me know at your earliest convenience if you are available for a meeting in the coming weeks. Thank you for your time and consideration.
Continuation Email: Follow-Up on Proposal Submission
Follow-Up on Proposal Submission
I hope this email finds you well. I am writing to follow up on the proposal I submitted for [Project Name]. I would like to take this opportunity to reiterate my enthusiasm for the project and my confidence in my ability to deliver results.
Since submitting the proposal, I have spent additional time reviewing the project specs to ensure our team can deliver as per the requirements. I believe that we have the skills and expertise to complete the project within [Timeframe] and within the given budget.
If you have any questions or concerns regarding the proposal, please do not hesitate to reach out to me. I look forward to hearing from you soon and discussing further how we can work together to bring this project to successful fruition.
Continuation Email: Follow-Up on Sales Inquiry
Follow-Up on Sales Inquiry
Thank you for taking the time to speak with me regarding your software needs. I am excited about the possibility of partnering with your company and providing solutions for your business.
As per your request, I have attached additional information about our software and its features. I believe that our platform is the perfect fit for your company’s needs and would be happy to provide you with a demo or answer any additional questions you may have.
Please let me know if you have any questions or if there is anything further I can provide to help you make a decision. Thank you for your time and consideration, and I look forward to hearing from you soon.
Continuation Email: Follow-Up on Customer Service Request
Follow-Up on Customer Service Request
I am writing to follow up on the customer service request you submitted earlier this week. I apologize for any inconvenience caused, and I want to assure you that we are doing everything we can to resolve your issue as quickly as possible.
We have reviewed your request, and our team is working on a solution. We expect to have an update for you within the next [Timeframe] and are confident that we can resolve your issue satisfactorily.
If you have any further questions or concerns in the meantime, please do not hesitate to reach out to us at [Contact Information]. Thank you for your patience and understanding.
Continuation Email: Follow-Up on Scholarship Application
Follow-Up on Scholarship Application
Dear Scholarship Committee,
I am writing to follow up on my scholarship application for the [Scholarship Name]. I am extremely interested in furthering my education in the field of [Field], and I believe that this scholarship would be a significant help for me to reach my goals.
I would like to take this opportunity to highlight my academic achievements, as well as my community involvement and extracurricular activities. I believe that my experience demonstrates my passion and dedication to my field of study and to making a difference in my community.
Thank you for considering my application, and I look forward to hearing back from you soon.
Continuation Email: Follow-Up on Networking Event
Follow-Up on Networking Event
Thank you for attending the networking event last week. I thoroughly enjoyed our conversation and would like to take this opportunity to follow up with you and continue the conversation.
As a reminder, we discussed [Topic] and [Topic]. I think that there may be potential for us to collaborate or work together in the future, and I would love to explore this possibility further.
Please feel free to contact me to discuss further. Thank you again for your time and consideration.
Tips for Sending a Continuation Email
When it comes to sending a continuation email, there are several important things to keep in mind in order to achieve your desired outcome. Below, I have compiled a list of tips that will help you craft an effective email that will not only keep the conversation going, but also maintain a professional tone.
1. Start with a clear subject line
Make sure the subject clearly outlines the continuation of the previous email to let the recipient know what the email is about. For example, “Continuing our Conversation About the XYZ Project” would be an appropriate subject line for a continuation email.
2. Recap the previous conversation
It’s important to briefly summarize the previous conversation in the email so that the recipient can easily recall the discussion and put the context for the new information you’re providing. Be concise and to the point; focus on the key takeaways or action items.
3. Mention the reason for the continuation
Explain why you are sending a continuation email. Clarify any questions that were not answered in the previous email and/or introduce new information that needs to be addressed.
4. Be concise and avoid repetition
Although you are summarizing the previous conversation, avoid rehashing the same things. This can quickly become irrelevant and frustrating. Be straightforward with your message and keep to the main point.
5. Provide a clear call-to-action
Mention what actions you expect as a result of the email. This could be anything from scheduling a meeting to providing new information. Give a specific end goal so that the receiver has a clear scope of what’s need to accomplish.
In conclusion, sending a continuation email can make or break your correspondence. Keep these tips in mind to ensure you’re providing a valuable message that will keep the conversation going and bring you closer to your goal.
FAQs on How to Send a Continuation Email
What is a Continuation Email?
A continuation email is a follow-up email that you send to remind a recipient about the previous email sent or to continue the conversation from where you left off.
When to Send a Continuation Email?
You should send a continuation email when the recipient has not responded to your original email or when you want to keep the conversation going.
How to Start a Continuation Email?
Start a continuation email by referencing your previous email and reminding the recipient of the context of your message. You can also ask if they have had time to review your email.
What Should a Continuation Email Cover?
A continuation email should cover the same subject as the previous email or continue the conversation from where it was left off. You can also add new details or ask further questions.
What Not to Include in a Continuation Email?
Avoid being too pushy or aggressive in a continuation email. Do not include anything that is irrelevant to the previous email or conversation.
How to Write a Polite Continuation Email?
A polite continuation email should start with a greeting, thanking the recipient for their time previously, and always concluding the email with a courteous close.
How to Write a Professional Continuation Email?
A professional continuation email should be brief and concise. Use a professional tone and avoid using informal language or slang.
How to Follow Up Without Being Annoying?
Instead of bombarding the recipient with multiple emails, wait for a few days to send the continuation email. Be polite and respect their time and space.
What to Do If I Still Don’t Get a Response?
If you still don’t get a response to your continuation email, try calling the recipient or sending a final follow-up email. If they still don’t respond, it might be best to stop contacting them.
What Are Some Examples of Continuation Email?
Examples of continuation emails include: following up on a job application, checking in with a client who hasn’t responded, and emailing a colleague to continue a conversation.
Keep the Conversation Going!
Sending continuation emails doesn’t have to be a daunting task. Hopefully, these tips were helpful in guiding you to compose an effective email that keeps your conversation moving along smoothly. Remember to keep your tone casual yet professional, and to be concise and clear with your message. Thank you for taking the time to read this article, and I look forward to seeing you back here soon for more great content!