How to Forward an Email: A Comprehensive Guide with Sample Emails

Have you ever received an email from a friend or colleague that you knew others would benefit from reading too? Maybe it was a hilarious meme or an enlightening article. Whatever the content, you knew that sharing it would be valuable to your network. But have you ever struggled with the best way to forward that email without losing its impact or coming off as spammy?

Well, fear no more. We’ve got you covered with some handy forwarding email samples that you can use to share your favorite content with ease. You’ll find samples that are professional, friendly, and even humorous, so you can tailor your message to fit your unique voice and relationship with your recipients.

And the best part? You can easily edit these samples to make them your own. You can include your own personal message, add or remove recipients, and tweak the formatting to ensure that your forwarded email looks polished and professional.

So why struggle with forwarding emails when you have all the tools you need at your fingertips? Start sharing your favorite content with confidence and ease – try out our forwarding email samples today.

The Best Structure for Forwarding Email

If you’re anything like me, you receive a countless amount of emails each day. And while some of those emails are important, others are just cluttering up your inbox. That’s why forwarding emails can be so helpful – you can quickly share important information with colleagues or friends without having to retype everything. But forward too many emails without structure, and you’re likely to confuse your recipients. That’s why it’s important to follow a clear structure when forwarding emails. Here’s how to do it:

1. Start with a Brief Introduction

Before you jump into the forwarded message, it’s important to give your recipients some context. This can be as simple as a greeting or as detailed as a few sentences explaining why you’re forwarding the email. By doing this, you’re helping your recipients understand why they’re receiving the email in the first place.

2. Provide Some Context for the Forwarded Message

After your introduction, it’s time to dive into the forwarded message. But don’t just hit “forward” and send it along – take a few moments to give your recipients some context for why you’re forwarding this particular email. For example, you might say “I thought you would find this information interesting because…” or “This email contains important updates about our project…”

3. Highlight Key Information

Once you’ve provided some context for the forwarded message, it’s important to help your recipients understand the most important information. This might mean bolding a few key sentences or quotes, summarizing the most important points, or highlighting key dates or deadlines. The goal here is to make it as easy as possible for your recipients to understand the most important information contained in the email.

4. Wrap It Up

Finally, it’s time to wrap up your forwarded email. This might mean thanking your recipients for their time, asking if they have any questions or concerns, or simply ending with a closing salutation. The key is to bring the email to a clear and definitive end so that your recipients know that they’ve received all the information they need.

By following these four simple steps, you can ensure that your forwarded emails are clear, concise, and helpful to your recipients. So next time you hit “forward,” take a few extra moments to structure your email – your colleagues (and your inbox) will thank you for it.

7 Sample Forwarding Email Templates for Different Occasions

Forwarding an Introduction Email to a Potential Client

Hello Jane,

I am pleased to introduce you to one of our prospective clients, Mike Smith. Mike is an experienced marketing professional who is looking for a reliable vendor for his upcoming project. He has shown a significant interest in our services after reviewing our website and seeing our successful track record.

I think this would be a perfect opportunity for us to showcase our skills and expertise to Mike. I highly recommend that we schedule an introduction call with him as soon as possible.

Best regards,


Forwarding an Invitation Email to a Colleague

Hey Sarah,

I hope this email finds you well. I’m reaching out to share the invite for our upcoming client event. We will be hosting a happy hour event at the Hilton in downtown on December 14th. The event promises to be a fun experience where we can discuss our business strategies, network with peers, and have a good time!

It would be great if you could attend the event and bring along your colleagues as well. Please find the attached invitation for more details and RSVP information. Looking forward to seeing you there!

Best regards,


Forwarding a Request Email for a Meeting

Hi Adam,

I hope this email finds you well. I wanted to follow up on my request for a meeting with our senior management team. As discussed during our last call, we believe that there are areas where we can collaborate and benefit from each other’s strengths.

A scheduled meeting would be instrumental in discussing our ideas and exploring potential opportunities that lie ahead of us. Kindly let me know your availability for next week, and I will coordinate with our team to ensure that they are available to accommodate your schedule.

Looking forward to hearing from you soon.



Forwarding an Information Email to a Teammate

Dear Jonathan,

I hope you are having a great day. I wanted to share some valuable resources that I think would be beneficial for the upcoming project that we are working on. Attached, please find a PDF document of the client’s requirements, and I have also attached a link to a relevant research paper from Harvard Business Review.

I think that having this information would help us develop a better understanding of the client’s needs and develop strategies that align with their long-term vision. Let me know if you have any questions or comments.



Forwarding a Job Referral Email to a Friend


I hope you are doing well. I wanted to reach out to you because I came across a job posting that I think you would be a perfect fit for. After hearing about the position’s requirements and responsibilities, I immediately thought of you.

I have attached the job posting in this email, and you should send in your application as soon as possible. If you need any assistance, please don’t hesitate to reach out.

Best of luck,


Forwarding an Appreciation Email to a Team Member

Dear Liz,

I wanted to take a moment and thank you for all the hard work that you have contributed to our team’s success. I have personally seen how well you communicate with our clients and manage the projects that we have been tasked with. Your efforts have not gone unnoticed, and they have been integral to our project’s progress.

I would like to take the opportunity to recognize you for your dedication to your work. Keep up the great work, and we look forward to continuing working with you.



Forwarding a Complaint Email to Support Team

Dear Support Team,

I am writing to express my frustration with the recent product purchase that I made on your website. The product that I received was defective, and I have already tried reaching out to the customer service team, but I did not receive a proper response.

As I am a long-time customer of your company, I would appreciate it if you could resolve this issue as soon as possible. Please find attached the order details and the evidence of the defective product.

Thank you for looking into this matter and restoring my faith in your company.



Tips for Forwarding Email Samples

Forwarding email samples can be a tricky task. You want to make sure you are sharing relevant information while also protecting the privacy of the original sender. Here are some related tips to make the process smooth and effective:

  • Review the email carefully before forwarding: Before you hit the forward button, make sure you have thoroughly read and understood the content of the email. You do not want to forward an email that has confidential information or sensitive language that could damage your reputation or that of the sender.
  • Remove unnecessary information: If the email you are forwarding contains irrelevant or outdated information, it is best to remove it to avoid confusion for the recipient. Additionally, avoid forwarding emails with long threads. Instead, highlight the essential points that the recipient needs to know.
  • Add some context: To help the recipient understand the importance of the email, it is a good practice to include a brief explanation or summary, highlighting the key points of the message and why you think it is important for them to read it.
  • Respect privacy: Protect the privacy of the sender and any recipients by not sharing their information without their consent. This includes email addresses, phone numbers, and other sensitive data.
  • Use the BCC option: When forwarding emails to more than one recipient, use the blind carbon copy (BCC) option. This hides the email addresses from each recipient to respect their privacy and prevent spamming.
  • Choose the right subject line: To avoid confusion for the recipient, make sure you have a clear and concise subject line. Consider adding “FYI:” or “Forwarded email” to indicate that it is not an original message from you but forwarded from someone else.

By following these tips, you can ensure that forwarding email samples is a smooth process and one that helps you to share valuable information with your desired recipients while also respecting privacy and protecting your reputation.

Forwarding Email Sample FAQs

Can I forward an email to multiple recipients?

Yes, you can forward an email to multiple recipients. You just need to add all the email addresses separated by a comma in the “To” or “Cc” field.

Is it okay to forward an email without the original sender’s permission?

No, it’s best to ask for permission from the original sender before forwarding an email to someone else. This is because some emails may contain sensitive or confidential information that the sender might not want to be shared without their consent.

How do I forward an email as an attachment?

To forward an email as an attachment, select the email you want to forward, then go to the “More actions” option and choose “Forward as attachment” or press Ctrl+Alt+F shortcut key.

What should I do if I receive an email that contains a virus?

If you receive an email that contains a virus, do not forward it to anyone else. Immediately delete the email and notify your IT department if you are at work or use your antivirus software to scan your system.

How do I know if an email has been forwarded to me?

You can tell if an email has been forwarded to you by looking for the “Fwd” or “Forwarded” prefix in the email subject line.

Can I edit an email before forwarding it to someone else?

Yes, you can edit an email before forwarding it to someone else. However, it’s important to be transparent and include an explanation of the changes you made in the email body.

What should I do if I receive an email that is not relevant to me?

If you receive an email that is not relevant to you, you can forward it to someone else who might be interested in it. Alternatively, you can delete the email.

What is the difference between forwarding and replying to an email?

Forwarding an email means sending an existing message to someone else. Replying to an email means responding to the original sender or to everyone who received the email.

How do I add my comments to a forwarded email?

To add your comments to a forwarded email, you can type your message above or below the forwarded email text. It’s best to use a different font or color to distinguish your comments from the original email text.

What should I do if I accidentally forwarded an email to the wrong person?

If you accidentally forwarded an email to the wrong person, immediately send a follow-up email to explain the situation and ask them to delete the email. It’s always best to double-check the recipient’s email address before clicking send.

That’s It!

And that’s all folks! Now you know how to forward an email sample without losing its formatting or risking any sort of cyber attack. I hope this article has been helpful to you and if you want to know more about this or other tech-related topics, make sure to keep coming back to our blog! Thanks for reading, stay safe, and see you soon!