10 Employee Referral Email Samples to Help You Boost Recruiting Efforts

Welcome, friends! Today, let’s talk about something that is incredibly beneficial for both employees and employers – Employee Referral Programs. The key to a successful recruitment campaign is having a solid team of top talent that can help drive a business to growth and success. One of the most effective ways to expand your talent pool and find the best candidates is by leveraging the network of your existing employees through a referral program. In this article, we will dive into some essential tips and tricks for creating an employee referral email sample that will capture the attention of your current staff and encourage them to refer great candidates. The good news is that you don’t need to write an email from scratch because you can find plenty of templates and examples online to edit and customize based on your unique needs. So, let’s get started!

The Perfect Employee Referral Email: A Step-by-Step Guide

If you’re looking to build a top-notch team, you’ll want to get creative with your recruiting tactics. One tried-and-true method is employee referrals, which can lead to highly qualified candidates and faster hiring processes. But crafting a catchy and effective employee referral email is easier said than done. Don’t worry, though, we’ve got you covered. In this guide, we’ll break down the best structure for an employee referral email sample that will have your employees eager to refer their friends and colleagues.

Opening Statement

The opening statement of your employee referral email should be attention-grabbing and set the tone for the rest of your message. You can start by expressing gratitude for your employees’ hard work and contributions to the company. Then, introduce the referral program and explain why it’s important. For example, you might say something like:

“Dear [Employee Name],

We are so grateful for your hard work and dedication to [Company Name]. As you know, we are always on the lookout for talented and motivated individuals to join our team. That’s why we’re excited to launch our employee referral program, which rewards you for bringing top-notch candidates to our attention. Not only does this program help us build a stronger team, but it also shows that we value your input and trust your judgement.”

The Details

Now that you’ve captured your employees’ attention with a compelling introduction, it’s time to lay out the details of the referral program. Be sure to include the key benefits of the program, such as cash rewards, extra vacation days, or other incentives. You should also explain the process for making a referral, including who to contact and any relevant deadlines or guidelines. For example:

“Here’s how our employee referral program works:

-Refer a friend, family member, or colleague who you think would be a great fit for [Company Name].
-Once your referral is hired and completes their first 90 days with the company, you will receive a cash bonus of $X.
-There is no limit to the number of referrals you can make, so start thinking about who you know that would excel on our team.
-To make a referral, simply fill out the online form at [link to referral form] and provide the candidate’s resume and contact information.
-The deadline for submitting referrals is [date], so don’t wait too long!”

An Encouraging Closing

Before signing off, it’s important to end your employee referral email on a positive and encouraging note. You want to leave your employees feeling excited and motivated to participate in the program. You might try something like:

“Thank you for your continued hard work and dedication to [Company Name], and for helping us build a stronger team through your referrals. We truly believe that our employees are our greatest asset, and we’re excited to see the talented individuals you bring to our attention. If you have any questions about the program, please don’t hesitate to reach out to [contact name and information]. Let’s work together to make [Company Name] the best it can be!”

By following this structure for your employee referral email, you’ll be well on your way to building a top-notch team through the power of employee referrals. So go ahead and give it a try – you might be surprised at the quality of candidates your employees are able to bring to the table!

Employee Referral Email Samples

Referring an Employee for a Promotion

Dear [Manager’s name],

I am writing to recommend [Employee’s name] for an upcoming promotion at our company. I have had the pleasure of working directly with [Employee’s name] for [time period] in my position as [Your position] and have been consistently impressed with [his/her] work ethics and skills.

[Employee’s name] is an exceptional team player who has shown remarkable problem-solving abilities and leadership skills. The way in which [he/she] approaches challenges always demonstrates [his/her] creativity, ingenuity, and professionalism. Additionally, [he/she] possesses a keen eye for detail, the ability to multitask, and can get the job done within the deadline, even under pressure.

[Employee’s name] is an individual who can inspire and lead a team to success while keeping everyone motivated and productive. [He/She] has an excellent work ethic and represents [Company]’s values perfectly. I have no doubt that [he/she] would be a great fit for the [position] and would excel in [his/her] new role.

Please feel free to contact me if you require further information or have any questions.

[Your Name]

Referring an Employee for Exceptional Performance

Dear [Manager’s name],

I am writing to recommend [Employee’s name] for [his/her] outstanding performance working with our team. [He/She] has proven to be a valuable team member who always exhibits the highest level of professionalism in [his/her] work and interactions with colleagues.

[Employee’s name] is an exceptional performer who has consistently gone above and beyond by contributing significantly to our team’s success. [He/She] possesses a unique skill set and experience that enables [him/her] to work efficiently and effectively in any given situation. With excellent communication and interpersonal skills, [he/she] has become a reliable resource for our team, and [his/her] contributions have been essential in achieving our project goals.

[Employee’s name] continuously demonstrates [his/her] passion and commitment to [his/her] work, and [his/her] contributions have helped the company grow and remain competitive in the industry. [He/She] is an asset to our team, and I am confident that [he/she] will continue to excel in any role [he/she] decides to pursue.

Thank you for considering [Employee’s name], and I am confident that you will find [him/her] to be an excellent employee as [he/she] has been to our team.

[Your Name]

Referring an Employee for Open Position

Dear [Hiring Manager’s Name],

I am pleased to recommend [Employee’s name] for the position of [Position title] in [Department]. I have had the pleasure of working closely with [him/her] for [Time period] in [Your position] at [Company]. During this time, I have seen [his/her] exceptional skills, work ethic, and overall professionalism. Given the scope of [his/her] extensive experience and accomplishments, I believe that [he/she] is an ideal candidate for the position, and [he/she] would make a great addition to your team.

[Employee’s name] has been an integral part of our team, demonstrating outstanding abilities in [skill or ability]. I am consistently impressed by [his/her] technical and communication skills and [his/her] ability to manage [specific tasks or projects] effectively. [He/She] has a great personality that makes [him/her] fun to work with and constantly motivates others around [him/her]. In summary, [his/her] skills, experience, and team-focused mind-set make [him/her] the ideal fit for the position.

I would recommend [Employee’s name] to be the perfect candidate for the role of [position title]. I am confident that [his/her] skills, experience, and work ethics will enable [him/her] to make immediate and valuable contributions to [Department].

If you have queries or require further information about [Employee Name], please do not hesitate to contact me. I enthusiastically endorse [him/her] for the position and look forward to seeing the many contributions [he/she] will make to [the company] in the future.

[Your name]

Referring an Employee for a Career Change

Dear [Professional mentor’s name],

I am writing this letter to recommend someone I believe is a great fit for [Type of industry/department]. [Employee’s name] has communicated [his/her] desire to join [Industry/department /field], and [I/we] believe that [he/she] has the qualifications and experience to be successful.

I have had the pleasure of working with [Employee name] for [time period], and I have seen [his/her] remarkable abilities, passion, and dedication to [specific role/task]. [He/She] has consistently shown outstanding [skill/ability] and has been a valuable resource for our team. [Employee name] has demonstrated the ability to excel in different roles, and [he/she] would be a fantastic addition to any team.

[Employee name] would like to seek an opportunity that can help [him/her] expand [his/her] skills and contribute [his/her] skills to a new and exciting field. With [his/her] skills and experience in [previous skills/experience], I believe [he/she] will be an asset to any organization that engages [him/her]. [Employee name] has demonstrated [his/her] aptitude to adapt to new situations and be a fast learner, and [he/she] would be able to apply these skills to an alternate field with ease.

I strongly recommend [Employee name] for a career change from [current role/industry] to [intended industry/role]. [His/her] work ethic, professionalism, and passion make [him/her] an excellent fit for the [Industry/department]. Please feel free to contact me if you require additional information.

Best Regards
[Your name]

Referring an Employee for a Salary Raise

Dear [Manager’s name],

It is my pleasure to recommend [Employee name] for a salary raise. [He/She] has been a valuable team member and has made significant contributions to our team and the company as a whole. With [his/her] consistent hard work and dedication to [task/position/project], I believe that [he/she] deserves a salary level commensurate with [his/her] contributions and market value.

[Employee name] has [accomplishment/result/ability], and I believe that [he/she] has significantly exceeded the expectations of [his/her] current role. With [his/her] [skills/ability/experience], [he/she] has consistently demonstrated [the specific positive impact of such abilities]. [He/She] has been a reliable resource in [specific project/task], and [he/she] has been instrumental in [achievement/positive impact].

Given these outstanding performance evaluations, I urge you to consider [Employee name] for a salary raise. [He/She] has demonstrated [his/her] value through [specific contributions/achievements/results], and I believe that [he/she] will continue to be an asset to our team and the company as a whole, keeping them motivated and productive.

I am confident that [he/she] deserves the salary raise and is ready for additional responsibility/role. Thank you, [Manager’s name], for considering this recommendation. Please let me know if you require any further information.


[Your name]

Referring an Employee for Training Opportunity

Dear [Human Resource Manager’s name],

I am writing this letter in support of [Employee name] for a [specific training program/certification/course]. I believe that [he/she] would be an ideal candidate for this program as it will enhance [his/her] skillset and add value to [his/her] contribution to our company.

[Employee name] has been a valuable team member and has made significant contributions to our team and the company as a whole. [He/She] has consistently demonstrated the ability to take on and excel at new challenges. I believe that the [specific training program/certification/course] will help to further [his/her] knowledge and expertise while exposing [him/her] to new industry practices and trends.

[Employee name] has shown an interest in this program, and I fully support [his/her] decision to attend. [He/She] has proven [his/her] dedication to [specific area/role/task], and I believe that [he/she] would be a valuable resource in the classroom.

I am confident that [Employee name] will bring back valuable insights, best practices, and an eagerness to apply what [he/she] has learned to [his/her] work. I strongly encourage you to consider [him/her] for this opportunity. Please let me know if you have any questions regarding [Employee’s name] qualifications or abilities.


[Your name]

Referring an Employee for an Award or Recognition

Dear [Award or Recognition Committee’s name],

I am writing this letter in support of [Employee name] for [specific award or recognition]. [He/She] is an extraordinary employee who has consistently demonstrated an exceptional level of dedication, professionalism, and contribution to our team and the company as a whole.

[Employee name]’s outstanding work ethics, drive to excel, and unique abilities have made [him/her] a valuable resource to our team. [He/She] has surpassed all expectations in [specific job/role/task], and [his/her] exceptional contributions have resulted in [specific achievement/result].

[Employee name] exhibits a thorough understanding of [specific skill/area], showing remarkable attention to detail and the ability to work effectively in [specific area/situation]. [He/She] is a natural leader who motivates and inspires everyone around [him/her], and [he/she] is always willing to go above and beyond to ensure that deadlines are met or that the work is delivered error-free.

In light of [Employee name]’s exceptional performance, I respectfully request that [he/she] be considered for an [specific award or recognition] and be commended for [his/her] valuable contributions. [He/She] has earned the respect and admiration of colleagues and peers who appreciate [his/her] values, ethics, and leadership style.

Thank you for considering this nomination, and I am happy to provide additional information regarding [Employee’s name] or any of [his/her] achievements.

Best Regards,
[Your name]

Tips for Employee Referral Email Sample

Employee referrals can be a highly effective way to recruit new talent for your organization. But crafting an effective employee referral email sample can be a tricky task. Here are some tips to help you create a referral email that motivates your employees to share it with their network.

Be Clear About Who You Are Looking For

Your employee referral email should clearly describe the job opening and the qualifications required for the position. Share a job description and be specific about the skills and experience you are looking for. This will help ensure that your employees refer people who are a good fit for the role.

Explain the Benefits of Referring Someone

Make sure your employees know what’s in it for them if they refer a candidate who is ultimately hired. Mention any incentives or bonuses for successful referrals and explain how referring someone can help the organization grow, which would open up opportunities for existing employees.

Encourage Your Employees to Personalize the Email

Your employees are more likely to share a referral email when it comes from their personal email account rather than the company’s official email address. Encourage them to personalize the email by adding a brief introduction or recommendation of the person they are referring. This will make the email more effective and personal.

Make it Easy to Share

Make it easy for employees to share the referral email by including social media links or forwarding buttons in the email. You can also give them permission to share the job opening on their own social media pages, which will expand the reach of the referral campaign.

Follow up with Your Employees

Once an employee refers a candidate, follow up with them to let them know that their referral has been received and is being considered. Keep them in the loop throughout the hiring process and let them know if their referral is successful or not. This will show your employees that you value their input and encourage them to refer more candidates in the future.

By following these tips, you can create an effective employee referral email sample that motivates your employees to share it with their network. Remember to keep it simple, concise, and to the point. Happy hiring!

Frequently Asked Questions about Employee Referral Email Sample

What is an employee referral email?

An employee referral email is a message sent by an employee to someone they know who might be a good fit for a job opening at their company. The email includes information about the job and encourages the person to apply.

Why should I send an employee referral email?

By sending an employee referral email, you are helping your company find qualified candidates for job openings. You also may receive a referral bonus if the person you refer is hired.

What should be included in an employee referral email?

An employee referral email should include information about the job opening, the qualifications needed, and any other relevant information. It should also explain why the person would be a good fit for the job and encourage them to apply.

How should I approach someone about a job referral?

You should approach someone about a job referral in a professional and respectful manner. Explain why you think they would be a good fit for the job opening and provide them with all the relevant information. Ask if they would be interested in applying.

What should I do if someone I refer is hired?

If someone you refer is hired, you may receive a referral bonus. Follow up with the recruiter or hiring manager to ensure that you receive the bonus. You should also congratulate the person on their new job.

How many people should I refer for a job opening?

You should only refer people who you genuinely believe are a good fit for the job opening. Quality is more important than quantity. Refer only one or two people if you think they are ideal for the job.

Can I refer someone who is not currently looking for a job?

Yes, you can refer someone who is not currently looking for a job. They may not be interested, but it never hurts to ask. If they are interested, they can apply for the job opening.

What are some tips for writing an effective employee referral email?

To write an effective employee referral email, be specific about the job opening, explain why the person would be a good fit, and be enthusiastic. Keep the email concise and easy to read, make sure to include all relevant information, and follow up with the person after you send the email.

How should I follow up after sending an employee referral email?

You should follow up with the person after you send the employee referral email to see if they are interested in the job opening. You can also encourage them to apply and answer any questions they may have.

What are some benefits of employee referrals for the company?

Employee referrals are often a great way for companies to find qualified candidates for job openings. Referrals tend to be more qualified and more likely to fit in with the company culture. Companies also save money on hiring costs and can reduce turnover by hiring employees who have been recommended by current employees.

That’s it!

Now you know how to write an effective employee referral email that can help bring in top-notch talent. Remember to keep it clear, concise, and to the point, and don’t forget to include all the necessary information. Thanks for reading, and don’t hesitate to come back for more tips and tricks in the future! Happy recruiting!